Ship Report Registry Data Dictionary

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Shore-Based Stakeholder Details (Report Recipient)

  1. Unique ID Number
  2. Stakeholder’s Registration Date in the Ship Report Registry
    • Registered by
      • Organization Name
      • Contact Name
      • e-Mail Address
  3. Official Name
  4. Parent Organization ID
  5. Contact Name
  6. Contact Title
  7. Building
  8. Street & No
  9. City
  10. Province/State
  11. Country
  12. Telephone Number
  13. Fax Number
  14. e-Mail Address
  15. Website URL
  16. Digital Security Certificate
    • Issued by Competent Authority ID
    • Issued on Date
    • Expiration Date
    • Public Key

Report Submission Requirements

  1. ID of Stakeholder that requires this report (foreign key)
  2. Unique Maritime Resource Number
  3. Certified by Recipient Stakeholder (Yes/No)
  4. Version Number
  5. Registration Date of Report Requirements in the Ship Report Registry
    • Registered by
      • Organization Name
      • Contact Name
      • e-Mail Address
  6. Report Status
    • Currently in Effect
    • No Longer in Effect Since (Expiration Date)
    • Future Report (Effective Date)
  7. Effective since (Date)
  8. Cannot be used after (Date)
  9. Name of Report
  10. Report Type ID (Customs, Immigration, NSW, etc.)
  11. Format
    • Paper Form
    • Fax Form
    • e-Mail
    • PDF
    • Spreadsheet/Comma Separated Values
    • XML File
  12. Template ID (foreign key)
  13. Authentication
    • Signature on paper/fax
    • Signature Image on PDF
    • Digital Signature in PDF
    • Digital Signature using the Ship’s Security Certificate
  14. Send/Deliver to
    • Stakeholder Representative during Inspection
    • Port Agent
      • Via e-mail attachment
      • Upon Arrival
    • Stakeholder Fax Number
    • Stakeholder e-Mail Address
    • Stakeholder URL
  15. Report Deadline
    • Minimum Number of hours before arrival at berth/anchorage
    • Upon Inspection
    • Maximum Number of hours after arrival at berth/anchorage
  16. Applicable to SOLAS Ships on voyages
    • Originating from
      • Another Country in the same Inter-Governmental Region (IGR)
        • ID of IGR
      • Another Port in the same Country (Country ID)
      • Another Berth/Anchorage in the Same Port ID (Port ID)
    • Arriving in
      • Any Country in Inter-Governmental Area ID (Yes/No)
      • Any Port in Country ID (Yes/No)
      • Any Berth/Anchorage in Port ID (Yes/No)
      • Specific Berth/Anchorage ID (Yes/No)

Report Templates

  1. Template ID
  2. Template Registration Date in Registry
    • Registered by
      • Organization Name
      • Contact Name
      • e-Mail Address
  3. Template Name (i.e. “FAL Form 3”)
  4. Template Image (jpeg or PDF)
  5. Lay-out
    • Template Language (apart from English)
    • Header
    • Fields
      • Name
      • Unit of Measure
      • Precision
    • Footer
  6. SAP Crystal Reports Template

Registry Subscriptions

  1. Vessel IMO Number
  2. Vessel Name
  3. Subscription Expiration Date
    • Auto Renew?
    • Accounts Receivable Information
  4. Subscription Type
    • Pay As You Sail (PAYS)
    • Specific Countries’ Reporting Requirements
      • Country Codes
  5. Digital Security Certificate
    • Issued by Competent Authority ID
    • Issued on Date
    • Expiration Date
    • Public Key

Please post your comments on these documents here.